Who we are
Letters2Trees is a global art-and-nature project inviting people to write letters to their trees and share their stories.
Our website address is: https://letters2trees.com.
The project Letters2Trees is operated by non-profit organization based in Slovenia, EU.
For any questions about this policy or your personal data, you can contact us at: admin@letters2trees.com.
What Data We Collect
When you participate by sending a letter to your tree through our online form, we may collect the following:
- Your name or nickname (optional)
- Your email address (required for sending a reply)
- Tree’s name or description
- Location of the tree (city and country)
- Your letter (text)
- Photo of your tree (optional)
- Your consent for public sharing of your letter and/or photo
- Technical data such as IP address and browser type (automatically collected by our website hosting provider)
How we use your data
We use your data for the following purposes:
- To display your letter and photo (if consent is given) in our public gallery
- To send you a reply from “your tree” (if applicable)
- To manage and moderate content submissions
- To maintain the security and functionality of our website
- To comply with legal obligations under EU GDPR regulations
We will never sell your data or share it with third parties for marketing purposes.
Legal Basis for Processing
We process your data based on:
- Your consent (Article 6(1)(a) GDPR) – for public sharing of your letter/photo
- Performance of a task you request (Article 6(1)(b) GDPR) – to send your letter and reply
- Legal obligations (Article 6(1)(c) GDPR) – record keeping and security
How Long We Keep Your Data
We keep your letter, photo, and related data until you request deletion or until the project ends.
You can request deletion at any time by contacting us at admin@letters2trees.com.
Backup copies of your data may remain in our secure archives for up to 30 days after deletion.
Your Rights Under GDPR
As an EU-based project, your rights include:
- Right to access your data
- Right to correct your data
- Right to request deletion (“right to be forgotten”)
- Right to restrict processing
- Right to data portability
- Right to withdraw consent at any time
To exercise your rights, email us at admin@letters2trees.com.
Security of Your Data
We use SSL encryption and secure servers to protect your data. Only authorized members of the project team have access to the database containing your submissions.
cookies
Our website may use cookies for basic functionality and analytics. You can control cookie settings in your browser.
Changes to This Policy
We may update this Privacy Policy from time to time. Any updates will be posted on this page with the revised “Last Updated” date.
Contact
For any privacy-related questions or concerns: admin@letters2trees.com